Medical Operations Admin Specialist
JOB SUMMARY
This job requires a high level of organization and detail-orientation to support the Medical Operations Head’s administrative functions. They will assist the Medical Operations head in coordinating, organizing, and liaising with the other members in the Medical Operations department as well as the company’s stakeholders. They will also help in the logistical needs of the Medical Operations department during meetings, events, and its daily operations.
JOB DUTIES AND RESPONSIBILITIES
1. Provide high-level administrative support to the Medical Operations Head by managing calendars, schedule meetings, and appointments.
2. Organize travel arrangements including flights, accommodations, and transportation. Prepares travel arrangement and accommodations of physicians in coordination with the company’s accredited travel agency.
3. Prepares liquidation of all travel arrangements of the Medical Operations personnel and submits to the Finance Department for processing of payments.
4. Prepare and edit correspondence, reports, and presentations. Coordinate and prepare materials for meetings and conferences.
5. Provides assistance and logistical requirements during department events.
6. Deals with incoming and outgoing emails regarding concerns involving the Medical Operations Department. They are expected to handle confidential documents ensuring they remain secure. Must maintain an organized filing system of paper and electronic documents.
7. Transmits correspondence issued by the Asst. Medical Director and or Operations Head – Medical to Belo Physicians and other personnel.
JOB QUALIFICATIONS
Education : Graduate of any 4-year Bachelor course
Experience : Preferably with experience in administrative support or of similar capacity.
Skills: Detail-oriented and highly organized; Good time management skills and has a strong ability to prioritize tasks; Good verbal and written skills with a professional demeanor.
The Belo Medical Group (BMG) places utmost importance to your right to privacy. BMG shall handle with utmost care all personal and sensitive information that you may provide or those that we may collect from you upon your use of the website in accordance with our Privacy Policy. By submitting your application, scrolling this page or clicking any part of it, you hereby acknowledge that you have read and understood our Privacy Policy and expressly consent to it.