Accounting Specialist – Fixed Assets (Project-Based)

Job Title: Accounting Specialist – Fixed Assets (Project-Based)

Position Overview:

We are seeking a detail-oriented and proactive Accounting Specialist with a focus on Fixed Assets for a project-based role. The successful candidate will assist with various tasks related to the management and reconciliation of fixed assets, employee transactions, and system integration. This role involves working closely with the finance team to support the transition to a new accounting system, assist in asset management, and ensure accurate reporting and compliance.

Key Responsibilities:

1. System Integration and Data Management:

   • Assist in adding newly hired employees, customers, and vendors into the new accounting system and GP (Microsoft Dynamics Great Plains).
   • Support the voiding of checks in the system as needed.
   • Assist in issuing Fixed Asset (FA) clearing approvals and updating the system accordingly.

2. Mobile Unit Management:

   • Assist in the safeguarding and issuing of mobile units (e.g., phones, laptops) to employees, ensuring proper tracking and recording of assets.

3. Asset Tracking and Accountability:

   • Assist with the follow-up of assets with a “NEW” status in the Fixed Asset Management (FAM) system to ensure proper assignment and status updates.
   • Support the preparation of accountability reports for employees who have resigned, ensuring all assigned assets are accounted for.

4. Accounts Receivable – Employee Support:

   • Assist Accounts Receivable in recording monthly personal use of company assets in Microsoft Dynamics Great Plains.
   • Assist in reconciling employee Accounts Receivable (AR) transactions.
   • Support the preparation of the final AR summary for resigned employees, ensuring all transactions are accounted for.
   • Assist in obtaining AR clearing approval numbers for employee transactions.

5. Fixed Asset Reconciliation:

   • Assist in the reconciliation of the MR (Material Receipt) and AFS PPE (Assets for Sale, Property, Plant, and Equipment) accounts to ensure accuracy and consistency.

6. Asset Uploading and Verification:

   • Assist in uploading assets to the Fixed Asset Management (FAM) system by verifying asset IDs and checking if assets are already recorded in the system.

7. System Testing and Support:

   • Assist in the parallel testing of the new accounting system, ensuring that fixed asset data is accurately migrated and functioning correctly.
   • Provide feedback and support to resolve any system issues identified during testing.

8. Additional Duties:

   • Perform other duties and tasks related to fixed asset management and system integration that may be assigned from time to time.

Required Skills and Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Familiarity with fixed asset management, reconciliation, and accounting principles.
• Previous experience with accounting software such as Microsoft Dynamics Great Plains (GP) or similar systems is highly preferred.
• Strong attention to detail and organizational skills.
• Ability to handle multiple tasks and meet deadlines efficiently.
• Strong communication skills to interact with employees, vendors, and the finance team.
• Experience with system migration or parallel testing is a plus.

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