Accounting Specialist – Project-Based (Sales Integration and System Training)
Job Title: Accounting Specialist – Project-Based (Sales Integration and System Training)
Position Overview:
We are seeking a detail-oriented and proactive Accounting Specialist for a project-based role, focusing on supporting 15 branches (including an online shop) during the integration of a new sales and accounting system. This position involves two phases of training, where the Accounting Specialist will be responsible for validating sales data, conducting financial reconciliations, and assisting in system testing. The successful candidate will collaborate with multiple branches, perform critical accounting tasks, and assist in the parallel testing of the new system.
Key Responsibilities:
Sales Integration and Validation:
- Validate daily sales entries and integrate them into the new accounting system.
- Perform VAT tagging of sales transactions to ensure compliance with tax regulations.
- Record cash receipts and Customer's Module (CM) entry of earned points.
Cash and Transaction Reconciliation:
- Balance cash, card, and check transactions against cashier's reports using Crystal Reports.
- Assist in the preparation of monthly bank reconciliations to ensure financial accuracy.
Sales and Deposit Tracking:
- Apply sales records of all used deposits and programs to the accounting system.
- Assist in posting consumption slips accurately into the system for accounting purposes.
4. Revenue and Inventory Reporting:
- Prepare detailed revenue breakdowns for each branch, including online sales.
- Assist in inventory reconciliation and validation across branches, ensuring inventory records are accurate and up-to-date.
- Verify month-end count summaries per branch to ensure consistency with system data.
Cost and Expiration Reporting:
- Check and verify the cost of sales, consolidating data across all branches.
- Review reports on nearly expiring products per branch to ensure proper stock management.
Bank Deposit and Commission Reporting:
- Record and track bank deposits in the new system.
- Assist in the preparation of commission reports, comparing them with Care Call Reports for accuracy.
Other Responsibilities:
7. Audit and Compliance Assistance:
- Assist in preparing schedules and reconciliations needed for external audits to ensure compliance with financial regulations.
- System Testing and Support:
- Assist in the parallel testing of the new system, ensuring data integrity and proper system functionality.
- Collaborate with the project team to identify and resolve any issues during the testing phase.
Required Skills and Qualifications:
- Bachelor's degree in Accounting, Finance, or a related field.
- Previous experience in an accounting role, preferably with exposure to sales and inventory accounting.
- Proficiency in accounting software and systems (e.g., GP, ERP systems).
- Familiarity with Crystal Reports or similar reporting tools.
- Strong attention to detail and ability to analyze financial data.
- Excellent communication skills to work effectively with branches and team members.
- Ability to work under tight deadlines and manage multiple tasks.
- Basic understanding of VAT regulations and inventory management.
Preferred Qualifications:
- Experience with accounting system integration and parallel testing.
- Prior experience in retail or branch accounting environments.
- Familiarity with external audit preparation processes.
- Knowledge of banking, cash receipts, and financial reconciliations.
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